Name of Meet

Name of Meet	Eastern Express’ 21^st Annual HOLIDAY CLASSIC
Meet Sanction #:	Sanction #NJS121407SC
Host Club:	*Eastern Express Swim Team.*
Date of Meet:	Friday, December 14 to Sunday, December 16, 2007
Location:	Facility: The pool is located in the Sonny Werblin Recreation Center on the Busch Campus at Rutgers University in Piscataway, New Jersey. There are two 8-lane courses with Colorado Timing. There is an auxiliary pool (patio pool) for warm-up and cool down, and ample seating for spectators.
Meet Director:	Ellen W. Mace, 609.558.0988, purplemommy@juno.com
Meet Referee:	Peter Madley, navypilet@att.net
Meet Marshal	Gray Jones, grey.jones@flilearning.com, 609.466.9000
Team Contact:	Brent Matheson, bmatheson@aol.com, 908.295.8133
Entry Coordinator:	BE Smartt, Inc. will be the Entry Coordinator, E-Mail: entries1@juno.com · 1.609.558.0988 · Best time to call after 8:00PM and weekends · Make checks payable to Express Sports, Inc.
Entry Deadline:	All entries will be accepted on a first come basis. No entries will be accepted before Oct. 5, 2007. All entries must be either MM or TM entries. Deadline Date: Friday, Nov 30, 2007 Mail Entries to : BE SMARTT INC., 604 Paxson Avenue, Mercerville, NJ 08619 · Team entries will not be considered as accepted unless the waiver and entry fees have been received. · Meet Entries will be taken until the meet fills. The host club must stay within the four hour per session rule. · If you are not e-mailing your entries, then overnight or express mail is recommended, *but waive the signature*. · It is not necessary to overnight or express mail your hard copy and check which are sent in support of an e-mailed entry.
Meet Format Waiver:	The host club has the right to change the format of the meet with the approval of the sanctioning chairman and age group or senior chairman. These changes would be made for a more efficient swim meet for the swimmers and the host club. Reasons for these changes would be: · To allow more swimmers to swim. · To conform to facility capacity limits.
Internet Website Posting:	Website address: www.besmarttinc.com Pre-Meet Information posted on website. · Meet Information will be posted on the website. · Downloadable Hy-Tek Events list (HYV.file) will be posted on the website. · Teams whose entries have been received. · Updated meet schedule. · Warm-up Schedule and Team Warm-up Assignments. · Timing assignments. Post-Meet Information will be posted at www.besmarttinc.com. · Downloadable Results (CL.2 file) · Downloadable Meet Back-up (Backup.zip File)
Meet Requirement Statement:	· This meet qualifies, as "one" of the three required short course meets to be eligible for the New Jersey SC Zone Championship Team or for New Jersey Championship Reimbursement.
Coaches Eligibility:	· All coaches “on the deck” must be registered members of USA Swimming. · Coaches must show coaching card for entrance to facility. · Coaches must have coaching card visible at all times while on deck. · Coaches must have a visible coaches card when entering hospitality area.
Swimmer Eligibility:	· All swimmers must be members of USA Swimming to enter and compete in this meet. · All swimmers must be listed on a team’s official entry form (hardcopy for TM) to be eligible to participate in this swim meet in any events including relays. · All transfer swimmer(s) must swim unattached for 120 days from their last attached competition. Swimmers must us an UN- (New Team Alpha Code) as their team affiliation. All Unattached swimmers must be listed on the team’s official waiver entry form. · There will be 10 & Under, 11-12, 13-14, and Open events · This is an Invitational meet; all swimmers must have times faster than the meet qualifying time standards. Proof of time will be required for any event 400 yards and longer, except relays. Individual and Relay Limits: · New Jersey Swimming only allows swimmers to compete in 3 individual events per day. · Swimmers may compete in one (1) relay per day/session. All 13/14 and Open relays will be timed finals with the fastest two heats swimming during the PM sessions. Age at Meet: · Age for this meet is calculated as of December 14, 2007.
Meet Format:	· This meet will be run in accordance to current USA Swimming Rules. · This meet will be run as a timed final meet for 10/Unders and 11/12’s. · This meet will be run as a prelim and final meet for 13/14’s and Open swimmers with consolation and final heats, exceptions: 1000 and 1650 freestyles will be timed final events with the fastest 8 swimmers competing during the PM finals and 13/14 and Open relays will be timed final events with the two fastest heats swimming during the PM finals. · This meet will be run using two pools. Pools will be divided by age groups once all entries are received and a time line established. This information will be sent out with the pre-meet meet update information. · The USA Swimming scratch rule will be in effect. · This meet will be deck seeded with coaches checking in/scratching all swimmers. When the seeding has been posted, swimmers will report to the blocks.
Meet Schedule:	· The building will open at 7:10AM. · This meet will have a 13/14 and Open prelim session in the AM, a 12/under session in the afternoon and Finals for 13/14’s and Open in the PM; a separate session for the 1000 and the 1650 Freestyles will be run on Friday and Sunday after AM prelims.

Session Schedule: (All three days)		Warm-up	Start
AM Session	13/Overs, Check-in by 7:45AM	7:10AM	8:15AM
1000/1650	Open (Fri. & Sun.); check-in by 10:30AM	Patio Pool?	TBA
Friday Afternoon	12/Unders	TBA	TBA (3:00?)
Saturday/Sunday	12/Under Girls, Check in by 1:30PM	12:55PM	2:00PM
Saturday/Sunday	12/Under Boys, Check-in by 2:00PM	1:25PM	2:30PM
Finals	Finals for 13/14’s and Open & Relays	5:45PM	6:50PM

Warm-up Procedures:	New Jersey Swimming requires a minimum of 60 minutes of warm-ups for all New Jersey Swim Meets. All teams must be given a minimum of thirty minutes of warm-ups. . New Jersey Swimming Warm-up and Safety Guidelines: · Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines. Warm-ups will include general warm-up lanes, sprint lanes, and pace lanes. · All swimmers are entitled to a fair and comparable warm-up. All teams MUST get the same opportunities for general warm-up lanes, sprint lanes, and pace lanes. Entry into Pool: · All swimmers must enter the pool from the starting end of the pool. Host Team Monitoring Warm-ups. · Uniformed and designated meet marshals will monitor warm-ups. · All general warm-up lanes will swim in a counterclockwise direction. Warm-up Schedules. · The warm-up sessions will be two 30-minute warm-ups divided by teams. There will be designated sprint lanes/pace lanes during the last 10 minutes. · Warm-up schedules will be e-mailed and posted on the BE Smartt website. · Warm-up for the 1000/1650 events will be in the patio pool, if necessary.
Entry Times:	· New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time. · All entry times must be equal to or faster than the qualifying time standard for this meet. · All entry times must be in short course yards. · Proof of time will be required for any individual event 400 yards and longer; Hy-tek proof of time on the entry file will be acceptable.
Check-In:	· All check-in sheets must be turned into the control room 30 minutes before the start of each session. Swimmers that are swimming will have a line through their name. Swimmers that are being scratched will have their names circled with a “SCR” next to the circle. Swimmers scratching a single event will have a line through his/her name and the event number circled with “SCR” next to the circle. · All distance events will have a positive check-in that will be posted in the control room. · All relay events will have a positive check-in that will be posted in the control room.
Starts:	· New Jersey Swimming requires that whistle starts be used. · The host club will determine if overhead starts will be used after a time line has been produced. This information will be e-mailed and posted in the pre-meet information.
Distance Events:	· The 1000/1650 Freestyle events will be run fastest to slowest as a separate session at the conclusion of the AM prelims. · Heats will be combined to consolidate if appropriate. · Swimmer must have their own timer and a person to count. · Proof of time is required for entry into these events; can be done in TM entry file. · 1000 and 1650 freestyles will be timed final events with the fastest 8 swimmers competing during the PM finals
Heat Limited Events:	The following events will have a limited number of heats: · ONLY THOSE SWIMMERS LISTED AS THE FASTEST 32 OR 48 SWIMMERS ON THE PSYCH SHEET WILL BE ALLOWED TO SWIM. THESE LISTS TO BE POSTED ON THE BESMARTT, INC WEBSITE 72 HOURS PRIOR TO THE START OF THE MEET · 13/14 and Open 500 Freestyles, 6 heats/per event. · 13/14 and Open 400 IM, 6 heats/per event. · 1000/1650 Freestyles, 4 heats/per event. · 12/Under 500 Freestyles, 4 heats/per events. · 11/12 400 IM, 4 heats/per event. · These events/competitors will be posted at www.besmarttinc.com when all entries are received. · After posting, additional swimmers will be added only if swimmers are scratched prior to the session; refunds will be processed after the meet for swimmers not given the opportunity to participate in the event.
Relays:	· Coaches must turn in relay cards prior to that relay swimming listing correct swimmers names and correct order.
Scoring:	· Team scoring will be kept. 16 place scoring will be 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1 and double for relays.
Awards:	· Medals will be awarded to the top 3 swimmers in each individual event. · Medals will be awarded to the top 3 relays in each relay event.
Entry Fees:	· Individual Entry Fee for 13/Over events: $4.00 · Individual Entry Fee for 12/Under events: $3.00 · Relay Entry Fee: $8.00 · Make checks payable to: Express Sports Inc.
Admissions and Programs:	· Admission will be $6.00 per AM, Distance and afternoon session. · Cost of HC XXI Meet Program will be $10.00. · Admission to the PM finals will be $3.00. · 13/Over PM heat sheets will be free of charge; one per family while supply lasts.
Entries:	· In accordance with NJS policy, team entries may be submitted by E-mail to entries1@juno.com. · All entries must be Hy-Tek program entries either on a 3 1/2" diskette or as an attached file to an e-mail. · The meet entry coordinator will respond to e-mails entries within 48 hours. If you do not receive an e-mail response within 48 hours, assume that your email has not been received. It then becomes the e-mailer’s responsibility to make sure that the host club's meet entry coordinator receives the e-mail. If you do not receive an e-mail response, you must contact the entry coordinator by email or phone or mail in your entries. · An entry summary with a signed NJ Swimming waiver and a check must accompany or follow each mailed entry. · Accuracy of seed times is essential. Incomplete entries will not be accepted. · Deck entries will not be accepted. No phone or faxed entries will be accepted. · Teams entered will be posted at www.besmarttinc.com.
Results:	· All Teams will be asked on the meet summary whether they want results mailed or e-mailed. · Paper results can be ordered from the admission table at a cost of $10.00
Host Club Responsibilities:	· The host club will provide a single timer in each lane throughout the meet, except for distance events and PM finals. · The host club will have stopwatches available for volunteers helping to time. · The host club will e-mail all club entries back to the participating clubs that are received via email. · The host club will create a warm-up schedule that will be fair and equal to all teams. This warm-up schedule will be e-mailed to all participating clubs and posted on the website: www.besmarttinc.com no later than 72 hours before the meet. · The host club will create timing assignments that are fair and equitable with as many teams participating as possible. These timing assignments will be e-mailed to all participating clubs and posted on the website: www.besmarttinc.com no later than 72 hours before the meet.
Participating Club Responsibilities:	· Participating clubs must help with timing assignments. Timing assignments will be e-mailed to participating clubs and posted on the swim meet website: www.besmarttinc.com 72-hours prior to the meet. · Participating club parents must stay off the pool deck except for timing assignments. · Participating clubs should help with officiating whenever possible. List the club contact for club officials on the meet summary.
Concessions:	Refreshments will be available in the lobby.
Vendor:	A swim host vendor will be in attendance
Hotels:	Host Hotel: *Somerset Holiday Inn, 1.732.584.4612,* ask for special Holiday Classic rates. The Somerset Marriott, 1.732.716.1175, ask for Tamara Williams The Courtyard by Marriott on Davidson Avenue The Doubletree Executive Somerset on Atrium Drive
Directions:	*From the NJ Turnpike, North or South* - Take Exit 9-New Brunswick and pay toll. Follow signs for Route 18 North-New Brunswick. Proceed along Route 18 North, crossing the Raritan River on the John Lynch Bridge, approximately 3.7 miles. Continue to Busch Campus Exit, bear right on exit ramp and proceed on the entrance road to the traffic circle. Bear right at first turn off, go to first intersection, and turn left to lot 64. From the Garden State Parkway Traveling South - Follow Parkway South to Exit 129-New Jersey Turnpike. Travel south on the New Jersey Turnpike to Exit 9-New Brunswick. Follow directions from above. *From the Garden State Parkway Traveling North* - Follow Parkway North to Exit 105- Route 18. Take Route 18 North and follow directions from above. From Route 287 Traveling North - Take Route 287 North to Exit 9 (River Road, Bound Brook, Highland Park, 514 Spur). Follow River Road (514 Spur South) approximately 2 miles to Hoes Lane, turn left about ½ mile bear right and on campus just past the golf course entrance. From Route 287 Traveling South - Take Route 287 South to Exit 9 (River Road, Bound Brook, Highland Park, 514 Spur) Follow River Road (514 Spur South) approximately 2 miles to Hoes Lane West, turn left about ½ mile bear right and on campus just past the golf course entrance. From US Highway 1, North or South - Take the exit for Route 18 North - New Brunswick and proceed from above.
Order of Events:	13/Over events will be swum in the same order in the finals as in preliminaries after the fastest heats of 1000 freestyles on Friday and 1650 freestyles on Sunday. The two fastest heats of relays will be in the PM finals session only.

Meet Sanction #:

Host Club:

Date of Meet:

Session Schedule: (All three days)

1000/1650

Friday Afternoon

Saturday/Sunday

Saturday/Sunday

Finals

Admissions and